SPS Consulting, LLC
Secretary
Rockville, MD - Full Time
Position: Secretary
Location: Montgomery County
SPS Consulting seeks enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Account Payable/Receivable.
Duties may be varied but fall under extensive office and administrative support services, including:
Procurement (75%)
Location: Montgomery County
SPS Consulting seeks enthusiastic and organized Secretary to provide administrative support to the Administrative Services team in the areas of Procurement and Account Payable/Receivable.
Duties may be varied but fall under extensive office and administrative support services, including:
Procurement (75%)
- Maintain the current contract database, including updating contract expiration dates, insurance expiration dates, and vendor contact information
- Track contract expiration dates, renewal timelines, and insurance renewals
- Request and collect insurance certificates from vendors and coordinate review/approval with Risk Management before sharing with Procurement
- Request mandatory insurance requirements from Risk Management for new contracts and solicitations
- Prepare new contracts, amendments, solicitation documents, and transmittal memoranda using established templates
- Prepare scoring sheets for the Qualification and Selection Committees using established templates
- Assist with verifying pricing/points calculations
- Create and maintain a spreadsheet for allowable fees under benefits contracts
- Maintain the encumbrance tracking spreadsheet for non-benefits contracts
- Maintain the expenditure tracking spreadsheets for selected contracts including, Personify Health, CPS, Concentra, and Bolton contracts to better inform management on spending and future encumbrance needs.
- Create and maintain a spreadsheet tracking fiscal year encumbrances for direct purchase orders that are not issued under existing contracts.
- Initiate health insurance invoices into Oracle
- Assist with reconciling and recording group insurance revenue and billing remittances
- Review and initiate non-health insurance invoice payments
- Tuition assistance support for vendor payments
- Assist with Outside Agency billing invoices
- Considerable experience is required, including experience with assignment-specific word processing and/or spreadsheet software.
- Requires specialized knowledge of legal documents and processes in order to type and prepare a variety of documents
- Proficient in typing and Microsoft Office applications with good editing skills
- Take and transcribe dictation, research files and records, etc.
- Possess a friendly and courteous demeanor and is able to work with witnesses and customers
- Ability to efficiently operate office equipment, including desktop computers, fax machine, copier and printers
